Privacy Notice NELT Teaching School Hub Appropriate Body
Each Teaching School Hub (TSH) provides professional development for teachers, and each one has a lead school/Trust who delivers the activities offered by the hub. For NELT TSH, this is Teesdale School and Sixth Form.
The categories of information that we collect, hold and/or share but are not limited to:
Personal identifiers, contacts, and characteristics (this includes names and contact information).
Teacher reference number.
Qualifications e.g., QTS.
Assessment data and feedback.
Specifically, for the Appropriate Body service, we collect:
Names and contact details for Early Career Teachers.
Their employment details (e.g., subject) and employment status (part time, temporary contract etc).
Mentor and school ECT Lead contact details.
Performance-related documents relating to ECT, including lesson observation notes, termly reports completed by mentors and end of year Assessment Report.
Cause for concern notices where ECTs performance is below expectation and at risk of not completing induction.
Interruptions to programme participation due to ill health / absence from work.
ECT Teacher Reference Number.
Why we collect and use your information
We process personal data provided to us directly by you as part of the appropriate body services for early career teachers.
We use your information, from you and your school, for the following reasons:
To comply with statutory reporting to the Teacher Regulation Agency
To monitor support and assessment of ECTs
Create user accounts for ECT Manager
To subscribe users to our service, including event invitations
To provide us with feedback
The lawful basis on which we use participants information
We only collect and use personal information about you when the law allows us to. Most commonly, we use it where we need to:
Fulfil a contract we have entered into with you.
Comply with a legal obligation.
Less commonly, we may also use personal information about you where:
You have given us consent to use it in a certain way.
We need to protect your vital interests (or someone else’s interests).
Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent and explain how you go about withdrawing consent if you wish to do so.
Sharing your information
We do not share information about you with any third party without your consent unless the law and our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about you with:
Appropriate Body core team
Appropriate Body Assessors
Department for Education
Update ECT Manager online platform
Collecting participant’s information
While the majority of information we collect from you is necessary, there is some information that you can choose whether to provide to us.
Whenever we seek to collect information from you, we will make it clear whether you must provide this information (and if so, what the possible consequences are of not complying), or whether you have a choice.
Storing participant’s information
Your information is securely stored. We store all information on the ECT Manager platform and download contact details onto our internal database. Access to your data is restricted, with limited staff having access. Furthermore, where possible additional security methods are implemented, such as two-factor authentication.
We hold your data in line with the DfE data retention outlined in the DFE ECT Statutory Induction Guidance.
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Requesting access to your personal data (subject access request)
Under data protection legislation, you have the right to request access to information about yourself that we hold.
The Academy have one calendar month to respond to a subject access request.
To make a request please contact the Trust DPO.
You also have the right to the following:
to ask us for access to information about you that we hold.
to have your personal data rectified if it is inaccurate or incomplete.
to request the deletion or removal of personal data where there is no compelling reason for its continued processing.
to restrict our processing of your personal data (i.e., permitting its storage but no further processing).
to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics.
not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you.
Your other rights regarding your data
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:
Object to the use of your personal data if it would cause, or is causing, damage or distress.
Prevent your data being used to send direct marketing.
Object to the use of your personal data for decisions being taken by automated means (by a computer or machine, rather than by a person).
In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing.
Claim compensation for damages caused by a breach of the data protection regulations.
To exercise any of these rights, please contact the Trust data protection officer.
Complaints
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading, or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our data protection officer.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
Report a concern online at https://ico.org.uk/concerns/
Call 0303 123 1113
Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Contact us
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact Joanne Barker, Data Protection Officer, email [email protected].